software outsourcing team tips

5 notable tips for a smooth take-off with your software outsourcing team

IT outsourcing / Business / Software development

5 notable tips for a smooth take-off with your software outsourcing team

A lot of things can be done within a very short time if you have a software outsourcing team. Especially when you need more time to focus on your business core, you have to outsource. Outsourcing saves time and money. Therefore, out of a million ways of improving productivity, outsourcing is always in my top 5. 

However, challenges come alongside a solution. Outsourcing requires a business to work with people from far away. Hence, it’s challenging enough to get your hands on detailed communication and collaboration.

To succeed in working with a software outsourcing team, you will need to organize things carefully from A – Z. It might take some time for you to conduct some thorough research on how to properly work with your software outsourcing team.

However, I’m here today to help you narrow the list down to 5 tips that will help you along the way. 

Software outsourcing team tip #1: The right partners make the perfect collaboration

A good team always makes the job easier for both sides. Most of the time, you only need to ask them for an overall update each week. After that, everything is done from A – Z without you interfering too much. 

The first step is to ask for references from your friends or connections. Find out which has a profile suitable to your company’s demands. After that, you can ask for some reviews from the tech communication on different platforms such as Facebook, Linkedin, etc. 

software outsourcing team tips

It’s all about patience at this point because you will have to do a lot of asking. Also, you must be selective with the information that you pick up because the internet is a huge place. Once you get a hang of it, it gets easier for the next step. 

Software outsourcing team tip #2: A clear written agreement bonds the responsibility 

A contract that gives clear statements that include different headings is the right substance to control the collaboration. It shows them what you expect to see and lets them know that they’re bound to these terms. If they don’t follow, they will face the consequences.

software outsourcing team tips

There can be plenty of headings on the contract. It’s good to list them all out and write as much as you could in the term you expect them to perform the most. Especially communication and deadline requirements are the 2 most important things in my case. As long as you feel the terms are necessary to break down, bring them all onto the paper, have the software outsourcing team sign them and be ready for work.  

Software outsourcing team tip #3: The right communication tools make interactive collaboration

Technology has played a huge role in determining how a system functions. Using a good communication tool for business takes up to 30% of the success. Especially when it’s now the pandemic period, people will have to work long distances in an undefined amount of time. 

This critical aspect applies also to the collaboration between a business and its software outsourcing team. The communication process will take place 100% through a digital tool. Therefore, picking the right tool for cooperation takes up to 50% of the efficiency of the work. 

software outsourcing team tips

There are thousands of tools that you can use. Each has distinctive features that match different types of business models. However, the number one thing you need to keep in mind is to use the right tool for both teams. Skype or Slack are popular. If you need some apps to manage the workflow, I’d suggest Trello and Jira. 

It’s important to check the collaboration channels every day so that you don’t miss out on any updates.

Software outsourcing team tip #4: Deadlines: make them sound serious 

Deadline is the most important thing when it comes to two teams working together. Overdue results happen a lot of time and they are caused by many reasons: misunderstanding, lack of communication, technical issues, etc. It may happen beyond our knowledge and oftentimes, it’s really hard to control when you have the work in someone else’s hands. 

A common mistake I often see from people working with a software outsourcing team is that they only claim they need things done “as soon as possible”. This is wrong to use the ASAP phrase as it has no clear date and time for the other side to count on.

software outsourcing team tips

Most of the time when I hear this from my boss, I would just assume he’s giving me some more time, gotta chill. However, this phrase is not to be used under any circumstances.  

Always make sure to put a certain date and time on the paper. And remember not to state anything verbally. What comes out of your mouth will always disappear. But what’s on the paper will be there forever. 

If they miss the deadline, give out a warning and ask for their explanation. Problems might happen unexpectedly and it’s hard to remain a good partnership. So, don’t act quickly. Think clearly before you pull out any decisions that might end up terminating the contract. 

Also, only discuss the deadlines with the project manager of the team. This way will help you avoid contacting too many people which leads to confusion at the end. 

Software outsourcing team tip #5: Be involved, but don’t micro-manage 

At the end of the day, it’s all about trust when collaborating. If the trust doesn’t show up, issues happen very often. Micromanagement is usually the main problem that causes this. Many times clients are too sensitive.

software outsourcing team tips

They always want to stick to details which eventually leaves the software outsourcing team no free space. And when there are no easy-to-breathe moments for the work to be done, the moment can exceed the boundary. 

Trust is an important factor that makes a good partnership. Therefore, instead of micro-managing, you should establish more meetings to get frequent updates from them. After that, just sit back and let them do their job. Also, you can come up with unexpected questions and make sure they can answer all of them. 

Working with an outsourcing team has never been easy. But once you get a hang of it, everything will be as smooth as you expected. 

I hope a few tips above will work out for you when you hire your next software outsourcing development team. Make sure to follow Techvify for more useful tech guides along the way. 

I hope the pieces above can help you out if you don’t know what to do next. Make sure to visit Techvify for more helpful articles that help you in technical matters and business in general.